Administrative Assistant

Employer - HasMai Infrastructures Co Pvt Ltd
Job title - Administrative Assistant

Job Description

Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
Organising travel arrangements for senior managers.
Writing letters and emails on behalf of other office staff.
Booking conference calls, rooms, taxis, couriers, hotels etc.
Processing expenses sheets and invoices.
Monitoring stationary levels and ordering office supplies.
Covering the reception desk when required.
Maintaining computer and manual filing systems.
Provide information to internal colleagues or external enquirers.
Handling sensitive information in a confidential manner.
Taking accurate minutes of meetings.
Coordinating office procedures.
Relying to email, telephone or face to face enquiries.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receiving, sorting and distributing the post.
Answering telephone calls and passing them on.
Managing staff appointments.
Oversee and supervise the work of junior staff.
Maintain up-to-date employee holiday records.
Coordinating repairs to office equipment.
Greeting and assisting visitors to the office.
Photocopying and printing out documents on behalf of other colleagues.
Key skills required
Knowledge of office administration procedures.
Managing multiple and changing priorities at once.
Diary Management
Good computer skills including Word, Excel, MS Outlook, PowerPoint.
Good typing and keyboard skills.
Managing administrative processes.
A good level of English spelling and grammar.
Attention to detail and high level of accuracy.
The personal skills that are required for the job:
Ability to multi-task.
Good telephone answering skills.
Ability to work as part of a team.
High level of discretion and judgment.
Not getting bored easily.
Having a lot of patience.
Job Type: Full-time
Salary: ?9,000.00 - ?12,000.00 per month
Experience:
work: 3 years (Required)
total work: 3 years (Required)
administrative assistant: 2 years (Preferred)
Education:
Bachelor's (Preferred)
Location:
Mangalore, Karnataka (Preferred)
Language:
English (Required)
English and Kannada (Required)
Required travel:
50% (Required)
Required Documents:
Aadhar Card (Required)
Address Proof (Preferred)
Benefits:
Travel allowance
Industry:
Construction
Administrative Duties:
Running errands
Scheduling
Answering and routing phone calls
Managing social media
Greeting visitors
Sorting and sending mail
Financial Duties:
Expense reports
Billing
Purchasing
Processing payments

administrative-assistant, administrative-assistant-jobs-in-mangalore
Job Location Mangalore, Karnataka
Date Posted 21 Jul 2020
Employer Email --No Email
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