Executive Assistant

Employer - K M Ganatra & Co.
Job title - Executive Assistant

Job Description
Functional Area Other Industry Type Other - Scheduling and Execution of To-Do and Task Lists. Getting Assigned Task accomplished.

Tracking Emails and getting them replied or archived - Calendar Management- Follows up on daily tasks of employees in the organisation and keeps track of productivity

Prepares Robust MIS reports by analyzing and collecting information with KPI and KRA Metrics. Monitoring the moments and analyzing them.
Calls Filtering, Attending to Calls, Scheduling calls and follow-up Calls associated with Task Generated. Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
Maintains Appointment schedule by planning and scheduling meetings, with prep material delivered in advance. Following up on Meetings and documenting meeting to be shared on email.
Optimize travel schedules and enable remote decision making
Should be adept at Conducting research and present these research - Follow up on Sales Contracts, Purchase Orders and Shipments. Shipment follow up- constant follow up with purchase and sales executive on shipment tracking prior to shipment, due date and post

Constantly updating knowledge on business trends, Productivity Tools - Lead Management and Follow up- Ensures potential customers are in contact and employees are following up with them on a regular basis

Must Posses high levels of emotional intelligence: should respond to subtle cues and react with situational appropriateness understand the unspoken needs and characteristics of the Executive. Should pay close attention to shifts in an executives behaviour and temperament and understand what an executive needs, what his strengths and weaknesses are, what might trigger anger or stress, and how to best accommodate his personal style.
You are expected to be trouble-shooters, translators, help desk attendants, diplomats, human databases, travel consultants, amateur psychologists, and ambassadors to the inside and outside world. Desired Candidate Profile Profile Description

Degree/ Diploma in relevant field studies
Minimum 1-year experience in import and export documentation and shipping procedures


Decision making
Self Motivated
Team player
On job learner
Problem solving aptitude
Competitive spirit
Strong attention to detail
Good analytical skills
Methodical and organised approach


English language proficiency
Tally ERP
Proficient in MS Office & BI, Tableau and Adobe
Strong written and spoken communication
Elephantine Memory.
CRM knowledge
Conversant with Modern tools and apps
Negotiation skills
Strong interpersonal skills
Extreme attention to detail
Risk Assessment and management
Strong presentation skills
Awareness of business trends
Time Management Skills
Under Graduate Qualification B .Com (Any Specialization) B.A. (Any Specialization) B.Sc (Any Specialization) BBA / BBM / BBS (Any Specialization)
Note:Candidate should have a UG qualification

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Job Location Mumbai, Maharashtra
Date Posted 22 Jul 2020
Employer Email --No Email
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